Twiice Privacy Policy

The privacy of your data is an important topic. For the Twiice team, this is a big responsibility that we take very seriously. The following policies explain how we strive to protect your data.

Last updated: October 13, 2021

This Privacy Policy is designed to tell you what information we collect and why, and how to update, manage, export and delete it.

If you have any additional questions or need more information about our privacy policy, please feel free to contact us by email at data@twiiceapp.com

This privacy policy applies only to our online activities and is valid for visitors to our website https://twiiceapp.com

Information collected by Twiice

When you create a Twiice account, you provide us with personal information, including your name, email, and a password. You also have the option of adding payment information to your account.

If you sign in with a Google or Microsoft account, you provide us with the email address associated with the account, but not your Google or Microsoft password.

We also collect content (text, images, documents) that you create, or import, through Twiice.

In addition to this content, our servers also collect browser type and settings, device type and settings, operating system, and mobile network data, such as your mobile access provider name.

We also collect information about the interactions between your browsers, devices and our services, such as IP address, error reports, as well as the pages you visit, the time and date of your visit, and the time spent on each page.

We use several technologies to collect and store information, including cookies, items stored locally on web browsers, databases, and server log files.

Why we collect information

We collect information to provide you with a quality service, and we only use it to do so.

Specifically, we use the information we collect through our services for the following purposes:

To provide our services

We use your information to provide our services, for example, in order to provide you with meeting minutes, our servers record the meeting notes you write as you go along in Twiice.

Providing and Improving Our Services

We also use your information to ensure that our services work properly, including tracking bugs, errors, or service interruptions.

For example, being alerted when an interaction has generated an error page allows us to resolve the issue more quickly.

Or, using a cookie means you don't have to log in again each time you visit, and it allows you to keep your language choice.

Evaluating our performance

We use the information we collect for analysis and evaluation purposes to understand how our service is used.

For example, analyzing data about your use of Twiice allows us to optimize the user experience.

To do this, we use several tools, including Google Analytics.

Communicating with You

We use the information we collect, such as your email address, to interact directly with you.

For example, to help you understand how to use Twiice properly in the first few days after you sign up, we send you video tutorials by email.

We may also inform you of upcoming changes or improvements to our services.

In addition, if you contact us, we will keep a record of your inquiry so that we can better resolve any problems you encounter.

We will never publicly disclose the details of these communications unless you give us your written consent.

Other

Any use of your information for purposes other than those set forth in this Privacy Policy will require your explicit consent.

Managing your consent to the collection of your information

When you first visit Twiice, a visible banner will ask you to consent to the collection of information through the acceptance or rejection of cookies.

You are free to decline, with the understanding that we may not be able to provide you with some of our services without the corresponding information.

For example, it is not possible to invite a collaborator to one of your twiices without you providing their email address.

How to control or disable cookies

If you do not wish to accept cookies from us, you have several options when asked for your consent:

No cookies, proprietary or third-party, will be used unless you give your explicit consent when you first visit our website.

The request for your consent will be renewed at most every 13 months.

You are free to withdraw your consent at any time. Simply delete the Twiice cookies in your browser, and the consent request will be reset.

Deleting Your Information

You have the following options if you wish to delete your information:

Duration of data storage

We only keep personal information for as long as necessary to provide a quality service, or to improve our services in the future.

Cookies expire after a maximum of 13 months.

Security of your data

Security is an integral part of our services.

In accordance with RGPD, we implement all necessary security measures to protect the data collected with an obligation of result against any unauthorized access, modification, disclosure or destruction of the information we hold.

To get an idea of the care we take with the security deployed around our service, you can consult the Security Headers test as well as the SSL Labs test.

That said, we would like to point out that no method of transmission or electronic storage is 100% secure, and cannot guarantee absolute data security.

Internal access to information

Access to personal information is strictly limited to those Twiice employees who need to access it. Anyone who has access to personal information is subject to strict confidentiality obligations and may be subject to disciplinary action, up to and including termination of employment, if they fail to comply with these obligations.

Third Party Access to Information

To improve our service, we use third-party services, such as Google Analytics. These services may access some of your data only if you have given your consent when you first visit our site.

For example, we use a third party service to send you emails. This service has access to your email address.

For legal reasons, we may need to share personal information to comply with legal, judicial or governmental requirements.

Third Party Privacy Policy

This privacy policy covers the collection and management of data by Twiice. We only work with partners, and third-party vendors whose privacy policies match ours.

Compliance with the GDPR

Twiice is committed to complying with European laws on the protection of personal data. We have therefore designed our service with the privacy of our users in mind.

As a data controller, Twiice:

Changes to these rules

By using our website, you agree to our privacy policy.

We make changes to this Privacy Policy from time to time. Any reduction in your rights under this Privacy Policy will not be implemented without your express consent.

We will always indicate the date on which the latest changes were made. If the changes are significant, we will post a prominent notice (including via e-mail notification).

Please feel free to contact us if you have any concerns or questions about how we handle your data and personal information at data@twiiceapp.com

 

This policy is effective as of May 18, 2020.

Twiice Terms of Service

1. Terms

By accessing the website at https://twiiceapp.com/ you are agreeing to be bound by these terms of service, all applicable laws and regulations, and agree that you are responsible for compliance with any applicable local laws. If you do not agree with any of these terms, you are prohibited from using or accessing this site. The materials contained in this website are protected by applicable copyright and trademark law.

2. Use License

  1. Permission is granted to temporarily download one copy of the materials (information or software) on Twiice's website for personal, non-commercial transitory viewing only. This is the grant of a license, not a transfer of title, and under this license you may not:
    1. modify or copy the materials;
    2. use the materials for any commercial purpose, or for any public display (commercial or non-commercial);
    3. attempt to decompile or reverse engineer any software contained on Twiice's website;
    4. remove any copyright or other proprietary notations from the materials; or
    5. transfer the materials to another person or "mirror" the materials on any other server.
  2. This license shall automatically terminate if you violate any of these restrictions and may be terminated by Twiice at any time. Upon terminating your viewing of these materials or upon the termination of this license, you must destroy any downloaded materials in your possession whether in electronic or printed format.

3. Disclaimer

  1. The materials on Twiice's website are provided on an 'as is' basis. Twiice makes no warranties, expressed or implied, and hereby disclaims and negates all other warranties including, without limitation, implied warranties or conditions of merchantability, fitness for a particular purpose, or non-infringement of intellectual property or other violation of rights.
  2. Further, Twiice does not warrant or make any representations concerning the accuracy, likely results, or reliability of the use of the materials on its website or otherwise relating to such materials or on any sites linked to this site.

4. Limitations

In no event shall Twiice or its suppliers be liable for any damages (including, without limitation, damages for loss of data or profit, or due to business interruption) arising out of the use or inability to use the materials on Twiice's website, even if Twiice or a Twiice authorized representative has been notified orally or in writing of the possibility of such damage. Because some jurisdictions do not allow limitations on implied warranties, or limitations of liability for consequential or incidental damages, these limitations may not apply to you.

5. Accuracy of materials

The materials appearing on Twiice's website could include technical, typographical, or photographic errors. Twiice does not warrant that any of the materials on its website are accurate, complete or current. Twiice may make changes to the materials contained on its website at any time without notice. However Twiice does not make any commitment to update the materials.

6. Links

Twiice has not reviewed all of the sites linked to its website and is not responsible for the contents of any such linked site. The inclusion of any link does not imply endorsement by Twiice of the site. Use of any such linked website is at the user's own risk.

7. Modifications

Twiice may revise these terms of service for its website at any time without notice. By using this website you are agreeing to be bound by the then current version of these terms of service.

8. Governing Law

These terms of service are governed by and construed in accordance with the laws of France and you irrevocably submit to the exclusive jurisdiction of the courts in that State or location.

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You send a PPT agenda by email. The participants don't read the agenda, and time is wasted.

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Participants discover the agenda at the start of the meeting: you have prepared the meeting well but without feedback, you experience an embarrassing situation.

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Either the duration of the meeting is exceeded...or the last topics are discussed in a hurry

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At the end of each topic, Twiice forces you to note clear upcoming actions

Writing the meeting minute is time-consuming, especially if you don't do it right after the meeting

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The discussion continues after the decision is made: the decision is weak and so is the execution.

The decision taken in the meeting can be reinforced by checking the adherence with the validation of the minutes.

Decisions are noted in CRs or long emails, which are difficult to find.

Traceability: Your decisions are translated into clear and structured deliverables that can be consulted in a dashboard.

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At the end of our team meetings, it's great to have a direct record of who has to do what by when. In the past, we didn't really do minutes, or only sporadically. With Twiice, we have a clear deliverable and our meetings are more productive.

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